© 2014 The Ontario Organizational Development Program (OODP)
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[insert name of Board Committee]
Terms of Reference
1.0 Role
[identify overall purpose of the committee]
2.0 Responsibilities
[identify key duties of the committee, e.g. provide direction and general
guidance; review and give input on draft documents; champion the process].
3.0 Membership
The [insert Board committee name] will consist of [insert #] individuals. [identify key
characteristics of the individuals, if relevant, e.g. Board members, staff, community
members, people living with HIV.]
[identify non-voting members, e.g. The Board Chair [and/or Executive Director] will be an ex-
officio member without vote.]
A committee member who does not uphold their responsibilities or misses [insert #]
meetings without a reasonable explanation will be asked by the Chair to resign from the
committee. If the member refuses to resign, a vote shall be taken on the removal of the
member from the committee.
4.0 Meetings
The [insert Board committee name] will meet [identify frequency, e.g. once a week, twice
per month]. The meetings may be in-person, by teleconference or electronically, e.g. Skype.
If a member is not able to participate in a meeting, that member can speak to the Chair in
advance so that the Chair can share the member’s perspective at the meeting. That member
may also submit written comments or documentation in advance of the meeting.
Submissions required for a meeting that are made after said meeting will not be considered
for decision-making.